| N | New | New unused voucher | Black |
| O | Open | Voucher is still open for editing | Maroon |
| H | Hold | Voucher closed but no POD/Invoice | Light Blue |
| F | Hold! | Voucher closed and POD/Invoice is still open | Light Blue |
| C | Closed | Voucher and POD/Invoice closed | Navy Blue |
| U | Unused | Voucher voided as unused by system at month end | Purple |
| V | Voided | Voucher voided by user | Purple |
Right click on the status column in the voucher register and select “What’s this?” from the menu to display the above status summary.