Journal Line Items – Debtors / Leisures / Suppliers

Adding a Journal Line Item

To add a Line Item on the journal, click on:

Account Type Enter the account type, alternatively use the to select from a List :

Account Number The Account number may be entered in 3 ways:

  1. Enter the account number: e.g. D000001
  2. Type a minimum of four letters of the account name: e.g QUIC for Quick Software CC.
  3. Use the to select from a List of accounts.
Sub Account Only used when the journal is done to BSP – This field will enable the user to select the implicated airline code.
Details Enter a short description of the Line item. E.g. Bad Debt Written off D1023.
Pax names (Optional) Enter the Passenger details.
Amount Enter the amount of the journal.
Allocated Indicates the amount and number of transactions allocated within the account.
Open Under a Quick Trav open item account, an “originating item” is an item on an account

but cannot be allocated to an Invoice or Payment.

Ageing (Optional) Enter the Ageing of the journal. The journals must be matched against the correct month, according to the nature of the receipt. Enter <0> for current, <1> for 30 days, <2> for 60 days or

<3> for 90 days etc. This brings up the aging window. Move to the correct aging line, using the arrow keys, and enter the amount of the journal into the correct aging line of the aging window.

Division (Optional) Enter the Division.
Consultant (Optional) Enter the consultant code.
Note: A journal reversing or clearing something on an account will always be a paying item, while a journal charging something onto an account for the first time will always be an originating item.

Journal Allocation:

Note: Allocations may only be done for Debtors, Leisures and Suppliers. General Ledger Accounts are EXCLUDED.

Allocation can be done in 4 ways :

If the journal is a “paying item” (ie. you need to contra an invoice against a bad debt write-off), it must be matched against the invoices that it is “paying”. QuickTrav WinMain

displays an “open item window” containing all open (unpaid) items (usually invoices) that are outstanding (unpaid) on the account.

The open item window shows the date, reference, passenger details, original amount and unpaid amount, (the item may previously have been partially paid) of each open (unpaid) item on the account.

Note: If you are unable to allocate the journal to the relevant invoices/transactions, because you do not know which invoices the journal is “paying”, do not allocate it at all, as this will cause more problems later.