Journal Line Items – Debtors / Leisures / Suppliers
Adding a Journal Line Item
To add a Line Item on the journal, click on:
|Account Type||Enter the account type, alternatively use the to select from a List :
|Account Number||The Account number may be entered in 3 ways:
|Sub Account||Only used when the journal is done to BSP – This field will enable the user to select the implicated airline code.|
|Details||Enter a short description of the Line item. E.g. Bad Debt Written off D1023.|
|Pax names||(Optional) Enter the Passenger details.|
|Amount||Enter the amount of the journal.|
|Allocated||Indicates the amount and number of transactions allocated within the account.|
|Open||Under a Quick Trav open item account, an “originating item” is an item on an account
but cannot be allocated to an Invoice or Payment.
|Ageing||(Optional) Enter the Ageing of the journal. The journals must be matched against the correct month, according to the nature of the receipt. Enter <0> for current, <1> for 30 days, <2> for 60 days or
<3> for 90 days etc. This brings up the aging window. Move to the correct aging line, using the arrow keys, and enter the amount of the journal into the correct aging line of the aging window.
|Division||(Optional) Enter the Division.|
|Consultant||(Optional) Enter the consultant code.|
Note: A journal reversing or clearing something on an account will always be a paying item, while a journal charging something onto an account for the first time will always be an originating item.
Note: Allocations may only be done for Debtors, Leisures and Suppliers. General Ledger Accounts are EXCLUDED.
- Drag and Drop Option – Drag from “Open” Field to “This Entry”.
- Right mouse button click – select the “Allocate Open Item”.
- <Insert> / <Delete> buttons on Keyboard.
- Double click on Line item and specify amount to be allocated.
If the journal is a “paying item” (ie. you need to contra an invoice against a bad debt write-off), it must be matched against the invoices that it is “paying”. QuickTrav WinMain
displays an “open item window” containing all open (unpaid) items (usually invoices) that are outstanding (unpaid) on the account.
The open item window shows the date, reference, passenger details, original amount and unpaid amount, (the item may previously have been partially paid) of each open (unpaid) item on the account.