Invoicing a land Arrangement.

Supplier

Enter the principal code (eg. AVI – Avis Car Hire). If you don’t know what the principal code is, it may be looked up. If the principal code does not exist it must be created now.

Service

Enter [Car] (Car hire) or [Acc] (Accommodation) or the relevant commission type code. This will normally already be inserted for you. This code may be looked up by entering a blank code which causes the [Lookup] menu to appear

Type

Select the Commission type e.g Domestic/International etc.

Passenger Name

Enter the passengers name (Surname first)

Travel Date

Enter the date of travel in the format (dd/mm/yyyy)

Our Booking Ref

(Optional Field) Enter the booking reference as per the Frontdesk/Galileo booking

Voucher No

(Optional Field) Enter the Voucher no as per the Windows Voucher Program

Supplier Ref

Enter the principal’s invoice number or booking reference number of any other applicable reference that is meaningful to the principal

Supplier Inv. No

Enter the principal’s invoice number or booking reference number of any other applicable reference that is meaningful to the principal

Total (Inclusive)

This amount displays the total of the land arrangement that must be collected from the client (ie. Invoice total). Check that this agrees to the total displayed on the principal’s invoice.

Vat

Enter the Vat % applicable to this Land arrangement

Vat Amount

Enter the Vat amount on the cost of the land arrangement. This must be determined from the principal’s invoice.

Total (Exclusive)

Enter the cost of the land arrangement exclusive of vat. This must be determined from the principal’s invoice

Payment

Select [Billback] if you (the travel agent) are paying the principal for the land arrangement. This will be the case in most the instances. Select [Direct Settlement] if the client is paying/has paid the principal directly.

Units

Enter the quantity of items (eg. Nights, days)

Rate (Inclusive)

Enter the rate inclusive of vat per item (eg. the room rate) If this is not available enter nil

Commissionable (Inc)

This is the amount subject to commission and inclusive of Vat and is calculated automatically.

Other Commissionable (Inc)

Rarely charges on the Supplier invoice will be commissionable .

Total Commissionable (Inc)

This is the sum of the “Commissionable(incl) and “Other commissionable” amounts and inclusive of Vat and is calc ulated automatically.

Non commissionable

Some charges on the invoice is non commissionable and must be recorded. (Eg. Lunches, Teas, Room Service etc.)

Commissionable (Excl)

This is the amount subject to commission and is calculated automatically.

Commission %

Enter the commission rate. This is inserted automatically based on the information contained in the table of commission types.

Commission (Excl)

The amount of commission (Excluding Vat) is calculated and inserted

Vat %

Enter the Vat rate applicable tot the above inclusive amount. This is inserted automatically based on the information contained in the Commission types table

Vat Amount

Enter the Vat amount calculated from the Commission (Excl)

Commission (Incl)

The amount of commission earned by the agent is calculated and inserted here.

Due From Client

This now displays the total of the land arrangement that must be collected from the client. Check that this agrees to the total displayed on the principal’s invoice.

Less Commission

This column now displays the total commission earned on this land arrangement

Due To Supplier

This column now displays the amount payable to the principal. This equals the amount charged to the client less your commission and vat on commission. This is the amount of your cheque payment to the principal, or the commission to be claimed from the supplier (if the client paid the supplier directly)