General Line Items Flag

Use General Line Item Flags ?


A functionality has been added to QuickTrav to enable all invoice transactions to be flagged with up to

three different general user definable flags. The intention is to allow agencies to monitor up to three

different custom items on each invoice (a custom item can be anything you want it to be).



The use of each of the flags m ust be switched on and the flag must be defined in the Branch setup

under “Line Items”. Once switched on, tables of validation codes/description pairs are added to the

system. All invoice line items, done manually or automatically, must have the relevant flag codes

specified. Management can then use the invoicing queries modules to report on /analyse transactions

by the various flags.


Switching on.

Ensure that the is ticked.

Set up each flag individually. Start with flag 1. You can only use flag 2 if flag 1 is turned on and similarly

you can only use flag 3 if flag 2 is turned on.

For purposes of this document we will use flag 1 only.

Flag Status

Not active – (set as default).

Optional – At the users discretion whether it should be entered or not.

Forced – Compulsory on every invoice/credit note based on the applicable sources.

Doc Types

All – This will automatically apply to all document types (Invoices and Credit Notes)

Invoices – Limited to Invoices only

Credit Notes – Limited to Credit Notes only.

Short Name

Enter a meaningful detailed and short description of the flag.

Description (menus)

Enter a short description (used in the column headers when capturing a manual invoice).

Applicable Sources

Enter the source codes of the transaction types on the invoice that the flag must apply to.

Remember the following standard QuickTrav transaction sources apply : Tickets, Land arrangements, Adms, Acms, Refund notices, General charges, General Credits, Service Fees.

You may select which types of transactions the flag should apply to and the flag will only be prompted for these types of transactions. When dealing with tickets, you would typically specify sources tickets, Adms, Acms & Refund notices. If unsure, specify all sources.

Selecting the columns to be included in the query results Columns to be included will have a green dot and those to be excluded will have a red dot .

1.1 Use the “Del” key to toggle, or

1.2. Double Click on the column to access its properties and toggle between Included and Excluded.

Repeat the above for flag 2 and flag 3 if required. We suggest using only one flag initially, until you fully

understand how it works.

When finished, click on the button to save the changes and return to the main branch menu.

Setting up the Flag 1 validation table .

Select Setup, General Flags,

The table of a flag 1 (=ticket type in our example) codes will open as follows.


Creates a new General Flag 1 :

Enter the required Code / Description pairs to suite your requirements, then press to return to the General Flag 1 Register when done


Opens an existing General Flag 1.


Deletes an existing General Flag 1.


Searches for a specific General Flag 1.


Closes the General Flag 1 Register.


Manual invoices / credit notes.

Automatic invoices.

Note re automatic service fees.