Creating a new Receipt Header

To create a receipt, click on: File or the button from the Main Menu Bar.

The receipt capture screen will vary depending on the receipt Account type, but will look similar to the one shown below.


Date the receipt is issued. Note the date must be within the current period.

Source Ref

Enter the deposit slip no. Alternatively refer to the reference number on your bank statement

Prepared By

Enter the code of the person entering the receipt.

Receipt Type

Type of monies being received. If a credit card type is selected, the credit card fields are activated , the “From’ field is changed to ‘Card Holder’ and ‘Comments’ field to ‘Order No / Pax’

Auto Deposit To

(Optional) Select the Cashbook account which will be debited. NOTE: This entry has Major Implications on your Cashbook, as it will automatically create a Deposit on your selected Cashbook. Great caution should therefore be taken when selecting the cashbook account.

Account Type

Enter the account type, alternatively use the to select from a List :


Account No

The Account number may be entered in 3 ways :

  1. Enter the account number : e.g. D000001
  2. Type a minimum of four letters of the account name : e.g QUIC for Quick Software CC.
  3. Use the to select from a List of accounts.


Enter the Actual amount received.


(Optional) Enter the Ageing of the receipt. The receipt must be matched against the correct month,according to the nature of the receipt. Enter <0> for current, <1> for 30 days, <2> for 60 days or <3> for 90 days etc. This brings up the aging window. Move to the correct aging line, using the arrow keys, and enter the amount of the receipt into the correct ageing line of the ageing window.

Payee Details

Enter the Payee details.


The system automatically enters : Payment – Thank you. An alternative Receipt message may be entered here. Note that this will appear on any reports run.


The system will automatically assign to the default division as per the Account setup.


(Optional) Enter the consultant code as per the original Invoice.

Credit Card

(Optional) Select the Credit card number from a pre-defined list

Authorization Number

(Optional) Enter the authorization Number.