Entering the accounting information
Compulsory Entries
Account number (A*) and Consultant(C*) are compulsory accounting information codes, and must be added before an invoice can be generated by the QuickTrav™ system.
| A* | Account number Cost Centres / Additional Refs | A*D111 / (2 nd Ref) / (3 rd Ref) / (4 th
Ref) / (5thRef) |
‘D111 ’ being the account number |
| C* | Consultant Code Outside Consultant | C*Tm | ‘Tm’ being the consultant |
| C*Tm \ Aa | ‘Aa’ being the outside consultant |
Additional Non-compulsory entries
The following accounting information codes are not compulsory, however if certain switches within the QuickTrav™ module have been switched on, the invoice will not be generated without the relevant entry,
e.g. order number, supplier reason codes or published fare etc.
| O* | Order number | O*11115 | ‘11115 ’ being the order number |
| P* | No of tickets in Pnr | P*2 | Denotes 2 tickets are contained in pnr |
| M* | Message | M*Have a nice trip | Add a message to the invoice |
| S* | Service Fee | S*20 | Adds R20 service fee + Vat to the invoice |
| S*20EA | Adds R20 service fee + Vat to each ticket | ||
| S*20EA / Se2 | Adds R20 service fee +Vat to each ticket & allocates service fee to a different comm.. Type, in this instance
– Se2 |
||
| S*200in / Adm /// 9001234567 | Add R200 service fee to the invoice using ‘Adm’ service fee code referenced as ” 900123456 ” which could also acts as the Ticket number on TASF entries. | ||
| S=100ea // Y | Add R100 service fee per ticket to the invoice using default service fee code and merging each fee into the cost of the ticket | ||
| S*20#NOAUTO | #NOAUTO – add at th end of the service fee accounting info entry to disable auto fees, e.g. s*20eaNOAUTO | ||
| G* | Group tickets on separate pnrs | G*(1sr tickets pnr) | In the first ticket use P* & state how many tickets. In the tickets that
follow, type in G*(1 st tickets pnr no.) |
| L* | Land Arrangements | L* Principal / Totalcharge / Comm / Ref / TravelDate / Byticket( Y / N) | L*Abc / 1000 / 100 / _ / _ N will add one land arrangement (not per tkt)
N.b. travel date format dd.mm.yy |
| L*Abc / 1000 / 100 | will add a land charge to invoice, principal being ‘Abc’, total charge R1000 & commission of R100 | ||
| D* | Document Type | D*C | Will consolidate document, which will hide Service fees or land |
| arrangements | |||
| D*N | Will suppress printing of invoice | ||
| F* | Published Fare | F*1000 | Where the published fare excl. of Vat
= R1000 |
| F*1000,xxx | ‘xxx ’ being the reason code, as per table setup | ||
| F*D,xxx | ‘D’ being the default table for domestic fares, ‘xxx ’ the
reason code |
| R* | Reroute printer | R*A | Send the invoice to a different printer, in this Example to printer A |
| T* | Override Comm type | T*Air | Overwrite commission type, in this instance to ‘Air’ |
| I* M | Invoice manually | I* M | Add this entry to instruct QuickTrav not to automatically invoice the ticket (M – Manual) |
| K* | Booking/Source/Dest. | K*bookingNo / Sour ce / Destination | Use an underscore when not a mandatory field, e.g. K*_ / _ / Sa (As per table setup) |
| W* | Supplier reason codes | W* Ps | “ Ps” being the supplier reason code. This will be applied to all line items on the invoice |
| W*A.xxx,L.yyy | ‘xxx ’ being the air reason code ‘yyy ’ being the land reason code Reason codes as per table setup |
| X* | Force 1 invoice per ticket | X*1 or Xxx*1 | Force one invoice per ticket |
| V* | Division code | V*xxx | ‘xxx ’ being the division code |
Galileo
TKTNO:TicketNumber, e.g. TKTNO:1234567890. TKPDAD to generate an invoice |
Amadeus
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Worldspan
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