Allocating monies against the Payment
If the payment is a “paying item” (ie. you received a supplier invoice and statement and processed them in your system via invoices), it must be matched against the invoices that it is paying. This enables Quick Trav can keep track of which invoices make up the balance on the account. Quick Trav brings up an “open item window” containing all open (unpaid) items (usually invoices) that are outstanding (unpaid) on the account.
The open item window shows the date, reference, passenger details, original amount and unpaid amount (the item may previously have been partially paid) of each open (unpaid) item (usually an invoice) on the account.
- Drag and Drop Option – Drag from “Open” Field to “This Entry”.
- Right mouse button click – select the “Allocate Open Item”.
- <Insert> / <Delete> buttons on Keyboard.
- Double click on Line item and specify amount to be allocated.
Click on the