Dear Valued Clients,
As you may be aware, South Africa’s VAT rate will increase to 15.5%, effective 1 May 2025.
To assist with updating your VAT percentage changes, we’ve provided links outlining detailed steps on how to proceed with these changes.
Important Note:
- VAT Tables should be updated after the April month-end process is completed and before any transactions (Invoices & Credit Notes), for May are processed. This step is crucial to avoid discrepancies.
- Before running month-end in the Invoicing Module, ensure all tickets are invoiced. Do not proceed with month-end until this is completed, as failure to do so will result in the incorrect VAT rate being applied to VAT-inclusive taxes.
- We recommend delaying the month-end process slightly to ensure all tickets are invoiced.
- Please ensure the “wait for tickets” is closed.
Once month-end is completed in the Invoicing, Service voucher and Front Desk Modules, please proceed with the below.
Please refer to the detailed instructions on updating the VAT tables, select here for the Global Tables document.
No changes are required for the Car Hire and Main Module as they use the Invoicing Tables.
For each ledger you work on that will include transactions for May onward, please ensure the VAT tables are updated before capturing any May transactions.
Click here for instructions on how to change the VAT Tables in the General Ledger.
A new version has been released for the Front Desk Module i.r.o VAT changes. Please schedule the upgrade asap. Frontdesk Module must be upgraded to (Ver 2.20) before the VAT changes can be made.
Please refer to the attached for steps on how to run upgrades for assistance.
Regards,
QuickTrav Team