Creating a New Payment Header

Creating a New Payment Header

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Date Date the Payment is issued. Note the date must be within the current period.
Source Ref (Optional) Enter the source reference no. Alternatively refer to the reference number on your bank statement
Consultant Enter the code of the person entering the payment
Account Type Enter the account type, alternatively use the to select from a List :

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Account No The Account number may be entered in 3 ways :

  1. Enter the account number : e.g. AVI
  2. Type a minimum of four letters of the account name : e.g QUIC for Quick Software CC.
  3. Use the to select from a List of accounts.
Amount Enter the Actual amount paid
Ageing (Optional) Enter the Ageing of the payment. The payment must be matched against the correct month,according to the nature of the receipt. Enter <0> for current, <1> for 30 days, <2> for 60 days or <3> for 90 days etc. This brings up the aging window. Move to the correct aging line, using the arrow keys, and enter the amount of the payment into the correct aging line of the aging window.
Payment Reference Enter the Payment Reference.
Details The system automatically enters : Payment. An alternative Payment message may be entered here. Note that this will appear on any reports run.
Division The system will automatically assign to the default division as per the Account setup.
Consultant (Optional) Enter the consultant code as per the original Invoice.
Bank Account (Optional) Select the Cashbook account which will be credited. NOTE: This entry has Major Implications on your Cashbook, as it will automatically create a Payment on your selected Cashbook. Great caution should therefore be taken when selecting the cashbook account.
Type Method of monies being transferred
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